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Matamata Piako District Council Community Grants

Closing dates


Always open for applications?


Eligible districts

Matamata Piako.


What is the assessment criteria?

Council will consider the following when assessing an application for a grant:
• the need for funding in terms of the financial health of the organisation and/or the availability of other funding sources
• the viability and sustainability of the project and or organisation
• the extent of the benefit to the community, including any wider benefits beyond the direct participants in the organisation
• the project cost and scope
• previous assistance given by the Council or other agencies
• the contribution to the project being provided by the organisation itself

Funding for new projects will be preferred over funding to retain the status quo. Applications that are directly or indirectly intended to “prop-up” projects that are not viable on their own merits will have a low priority for funding.

Funding will not be granted retrospectively – i.e. for projects that have already been commenced at the time an application has been made.

Who can apply?
Your group must be a non-commercial and not-for-profit organisation and should:
• have a high ratio of volunteers to paid employees
• have a high degree of public access to the organisation
• primarily be funded from grants, donations, subscriptions or similar and not from fees, charges or funding from central government Individuals, commercial enterprises, government agencies, and organisations supported by government agencies (e.g. schools) are not eligible to apply for the Community Grant, unless it can be demonstrated that the project is accessible to the wider community.

Available to groups or individuals?

Groups may apply


Matamata-Piako District Council (Council) currently provides an annual fund of $15,000, made up of $5,000 to each of the Matamata, Morrinsville and Te Aroha wards to assist in funding community based projects. The amount of money in this fund may be reviewed by Council through its Long Term Plan or Annual Plan process. This policy provides guidance in administering the fund.


The objectives of this policy are to ensure the distribution of funding:
• occurs in a consistent, efficient, effective manner
• is transparent, fair and accountable
• is consistent with the purpose of Local Government
   - to enable local decision-making and action by, and on behalf of, communities; and to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.
• contributes to the wellbeing of the community facilitating arts, culture and recreation opportunities
• supports projects of community benefit by assisting the self-development of community groups

Projects funded

What can funds be used for?
Funds approved under this policy must be used to pay for the project specified by the organisation in its application. If the funds are no longer required for the project applied for the organisation must advise the Council and arrange for the return of funding as soon as possible. If the organisation wishes to use the funds for a different purpose it must make another application in order to do so.

Excluded projects

The following are examples of proposals that are not eligible for funding:
• administration and operating expenses, e.g. postage, power, telephones
• annual charges e.g. rent or subscription fees
• honorariums, wages and salaries (except for one off payments for tutors)
• subsidising insurance or debt servicing
• activities in the public sector that would normally be publicly funded

Activities funded

The following are some examples of appropriate uses funds may be put towards:
• equipment
• facilities
• start up assistance for new projects/services
• projects that assist organisations to improve their organisation and operational skills
• maintenance and repairs to services and equipment

Excluded activities

Administration, operating expenses (eg postage, power), annual charges, honorariums, wages and salaries (except one-off payments, maintenance and repairs, insurance, debt servicing, activities in the public sector that would normally be publicly funded, such as annual school drama productions.

Funds available


Upper limit per grant application


Grants made last year


Funds available last year


How to apply

The two funding rounds open on the second Wednesday of February and the first Wednesday of August annually and are open for applications for a period of five weeks.

Download a copy of our Community Grants Application Form (pdf, 264 kb)
Apply for a Grant Online

Funding rounds will be advertised in a number of ways including:
• public notice in local newspapers
• council website
• council facebook page
• e-newsletters will be sent to those who have signed up to the grants emailing list
• letters will be sent to those organisations who have previously received a grant from the fund

Information required with your application

In each financial year (1 July to 30 June) there will be two founding rounds. The funding rounds will be open approximately in July and February each year for four weeks.

The funding rounds will be advertised in a number of ways including:
• public notice in local newspapers
• council website
• council facebook page
• e-newsletters will be sent to those who have signed up to the grants emailing list
• letters will be sent to those organisations who have previously received a grant from the fund

An application form must be completed in full and submitted to any Council Office which will then be passed on to the next available and relevant Ward meeting for consideration. If your application form is not complete and/or does not include a copy of your financial statements the application will not be submitted to relevant the Ward meeting for consideration.

• applicants must demonstrate a need in the community, and show the groups of people who will benefit from the project.
• the purpose of the grant request, the total costs and all funding details, including funds in-hand, other applications for funding in process and grants already received
• the group may be expected to contribute one-third to one-half of the total project cost
• if possible, full audited financial statements if the organisation has been in operation for more than one year, and projections if not.
• references from responsible people in the community (outside the group)
• applicants should demonstrate an ability to plan and manage the project, and where appropriate to have sought assistance from any appropriate advisory agencies.
• additional information may be required.
• previous assistance given by the Council or other agencies.


Decision makers

Authorised by: Don McLeod, Chief Executive Officer and the Matamata-Piako District Council

Decision time

Within six weeks.

How notified

How will I know if funding has been approved?
Once an application has been submitted to the relevant Ward meeting for consideration and a decision has been made, staff will notify the applicant in writing to the address on your application form. Ward Councillors have the delegated authority to make the decision at a Ward meeting on any application on the provision that the majority of Councillors representing the relevant Ward are present. The decision made at the Ward meeting is final.

Council will be notified of the decision on all applications.

How paid

Payment made after receipt of purchase/invoice.

Conditions of acceptance

Letter acknowledging grant and stating how it was spent.


Angela Crawford
Fund Administrator
Matamata Piako District Council
PO Box 266
Te Aroha 3342
Phone: (07) 884 0060