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Hibiscus and Bays Local Board Quick Response Grant

Closing dates

23/10/20
14/05/21

Always open for applications?

No

Eligible districts

Hibiscus and Bays

Eligibility

We prioritise grants for community organisations.

Individuals and groups with no formal legal structure may apply for grants up to $2,000 through the local grants programme. These applicants would need to either:

• nominate an umbrella organisation which has agreed to receive and administer the grant on their behalf – the umbrella organisation would be legally accountable to Auckland Council for the expenditure of the grant
• apply to have the funding released retrospectively i.e. as reimbursement for pre-approved expenses after the project or activity has been completed
• commercial entities – e.g. Limited Liability Companies - may apply for grants in certain circumstances, to be determined by the local board
• projects, events or initiatives proposed by commercial entities would need to clearly and directly benefit the wider community.

Where relevant, the Hibiscus and Bays Local Board may also take into account whether the funding applicant:
• is making a contribution to the event/project (financial, volunteer time etc.)
• has considered talking with other groups to see if they can work together on the event/activity and seek funding collaboratively.
• is supporting volunteer groups through the event/project.
• will get the community involved early on, by working collaboratively and creating opportunities to meet new people and share experiences.
• is part of the sun-smart programme (for outdoor activities).
• has considered health and safety in the design of their event/project.

Available to groups or individuals?

Groups or individuals may apply

History

The Hibiscus and Bays Local Board will meet the needs of the community by supporting applications that demonstrate how projects/events meet the Local Board Plan outcomes.

Outcomes:
The Hibiscus and Bays Local Board has confirmed the following outcomes for its contestable community grants, as outlined in the Local Board Plan:
• a great place to live because we planned for growth
Our area accommodates a growing population, while protecting and preserving local character, the
environment and our communities.
• a strong local economy with skilled jobs
Our area is an attractive place to set up and run a business and our residents have access to skilled jobs close to home.
• connected communities with excellent transport choices
Our communities are well connected to each other and the city centre via public transport, walkways, cycleways and efficient roads including Penlink.
• easy access to recreation options and open space
Our quality network of open spaces and recreation facilities support a balanced and healthy lifestyle for residents.
• safe and supported communities
Our residents have access to a range of community facilities and services that support a sense of well-being, safety and connection to others.
• a protected and enhanced environment
Our waterways, harbours, coastline, parks, reserves and heritage are protected and enhanced for future generations to enjoy.

Objectives

Grant funding helps groups and organisations to provide activities, projects, programmes, initiatives and events that make a positive contribution to the community within the local board area. The Hibiscus and Bays Local Board recognises the vital role that our community groups and organisations play in supporting well-being, safety learning and vibrancy. We also encourage communities to work together with the local board on community-led place making initiatives within the local board area.

The local board would like to see applicants demonstrate that they are working collaboratively with other community groups and identified alternative funding partnerships. It is important for groups and organisations to be sustainable and deliver good community outcomes.

Applicants are encouraged to read the Hibiscus and Bays Local Board Plan before submitting an application. You will be asked to identify how your project aligns with the local board plan objectives and show how the project will meet identified needs in the community. A link to the Hibiscus and Bays Local Board plan can be found on the Hibiscus and Bays Community funding page.

Projects funded

• arts
• community
• environment
• events
• heritage
• sport and recreation

Grant funding helps groups and organisations to provide activities, projects, programmes, initiatives and events that make a positive contribution to the community within the local board area. The Hibiscus and Bays Local Board recognises the vital role that our community groups and organisations play in supporting well-being, safety learning and vibrancy. We also encourage communities to work together with the local board on community-led place making initiatives within the local board area.

The local board would like to see applicants demonstrate that they are working collaboratively with other community groups and identified alternative funding partnerships. It is important for groups and organisations to be sustainable and deliver good community outcomes.

Our funding priorities:
• provide opportunities for place-shaping and identify what contribution you are making to the project within the local board area.
• provide economic benefit to the local board area.
• provide or improve transport connections, especially between Hibiscus Coast and East Coast Bays.
• collaborate with partners on providing walkways/cycleways within the local board area.
• provide sporting opportunities and encourage the community to be more active in recreational areas.
• youth education and training opportunities.
• opportunities for youth, seniors and migrants to participate.
• artistic opportunities for our community.
• educate our wider community on pollution prevention and stream care or undertake further stream enhancement projects.
• provide benefit to or support the North-West Wildlink project.
• acknowledge European and Maori history

Excluded projects

• activities that do not relate to the local board plan outcomes
• applications for activities or projects outside of the local board area
• commercial business enterprises – unless there is a community fund raising benefit which can be proven.
• commitment to ongoing funding or financial support.
• applications to subsidise rentals, reduce debt or payment of rates
• applications for the purchase or subsidy of alcohol or costs associated with staging after- match functions
• grants for the sole purpose of an individual
• family reunions
• prizes for sports and other events (except trophies)
• portable electronic equipment/IT equipment
• retrospective projects
• vehicles or fuel costs
• payment of legal fees or expenses and/or regulatory fees including resource and building consent fees.
• churches or religious institutions
• educational institutions – exception: where the educational institutions can demonstrate the community use benefit and that the application demonstrates appropriate fundraising input from the community. Detailed financial statements specific to the project are required in these cases i.e. not general school accounts.

Activities funded

The budget for the project, activity or service is likely to include a range of costs.

Examples are:
• salaries, wages, professional fees (e.g. artists’ fees) and volunteer expenses
• administration and office expenses
• accommodation expenses including rent, leases, maintenance, insurances and utilities
• costs integral to service delivery (e.g. vehicle expenses for a mobile social service)
• marketing, advertising, website and printing costs
• programme expenses such as materials, equipment hire, venue hire and tutors’ fees.

Excluded activities

• debt servicing or repayment
• legal expenses
• activities that promote religious ministry or political purposes
• medical expenses
• public services that are the responsibility of central government (e.g. core education, primary health care)
• physical works – e.g. improvements to community buildings – that require consents or permits, prior to the necessary consents or permits being obtained (grants may be awarded in principle, but funds will not be released until all conditions are satisfied)
• purchase of alcohol.

Funds available

Information not available

Upper limit per grant application

$200 - $2,000

Grants made last year

Information not available

Funds available last year

Information not available

How to apply

Grant round one: 21 September - 23 October 2020
Grant round two: 12 April - 14 May 2021

For more information, please see Auckland Council website.

Information required with your application

• applicants can only apply for the Hibiscus and Bays Local Board Contestable Community Grant fund a maximum of two times per year and must identify details of the rounds on which they have previously applied, including approved funded amounts.
• applicants must provide information of any other funding they have applied for which other funding mechanisms are to be used and identify how they will utilise their own funding as an in-kind contribution to support the project/event.

Decision makers

Hibiscus and Bays Local Board.

How notified

We will contact you by email to let you know the result of your application.

How paid

Direct Credit

Other information

Limitations

• applicants can only apply for the Hibiscus and Bays Local Board Contestable Community Grant fund a maximum of two times per year and must identify details of the rounds on which they have previously applied, including approved funded amounts.
• applicants must provide information of any other funding they have applied for which other funding mechanisms are to be used and identify how they will utilise their own funding as an in-kind contribution to support the project/event.
• applicants are ineligible to apply for the Hibiscus and Bays Local Board Contestable Community Grant Fund if they have had two successful grant applications within the current financial year and must identify details of the rounds on which they have previously applied, including approved funded amounts

Information on all grants including application dates and criteria are available at aucklandcouncil.govt.nz/funding, or call 09 301 0101 and ask to speak to a grants advisor. Grants are only searchable and active on the website once the grant round has opened.

Contact

Catherine Bolinga
Community Grants Coordinator
Auckland Council
Private Bag 92300
Auckland 1142
Phone: 09 301 0101
Email: catherine.bolinga@aucklandcouncil.govt.nz
http://www.aucklandcouncil.govt.nz/